Information for the session chair

Your participation in EuroSys’20 sessions will be as a Panelist in a Zoom webinar. Session chairs will interact with three types of participants:

  • Zoom Host (the session ‘superuser’), responsible for sharing his screen with everyone to play videos. This person is different from the session chair.
  • Speakers, other Panelists that will participate in live Q&A. Speakers will be able to mute/unmute themselves and share their screen if needed.
  • Attendees, view-only participants who will be mostly muted. Attendees will be unmuted by the session chair. Attendees can also raise hand in order to pose questions. 

Here is a list of tasks and TODO actions in preparation of chairing a EuroSys’20 session:

Pre-conference training:

  • If this is your first experience as a Zoom webinar panelist, you may want to read this
  • Session chairs and presenters of Session X should coordinate on the dedicated private Slack channel #mgmt-sessionX

During the conference, prior to joining the session:

  • Ensure you are on a high-bandwidth Internet connection
  • Ping your Zoom host on the dedicated private channel on Slack (#mgmt-sessionX)
  • Monitor management channel on Slack for important information by your Zoom host
  • Ping speakers on dedicated channel
  • Join Zoom session using emailed link before your session starts (synchronize with your Zoom host via Slack)

During the session:

  • Welcome audience, present meeting rules, technical instructions (how to raise hand)
  • Q: How about questions appearing on Slack chat? Session chair is free to select just voice questions on Zoom or also pick questions from Slack chat.
  • For each presentation
    • Introduce presenter and paper, ask to start presentation (done by Zoom host)
  • As soon as presentation is done, control Q&A
    • Ask the audience if they have any questions, describe the procedure to raise hands
    • Select one of out possibly many raised hands (repeating for duration of Q&A)
      • The session chair will be designated a co-host, therefore they will be able to select any participant with a raised hand from the list
      • Another alternative is to just say “Let’s invite the next person in line to ask a question”, and the Zoom host will unmute the first raised hand in the list
    • If out of time, inform audience that Q&A can continue after the session using asynchronous tools
  • After all presentations done, open floor for general discussion
  • Keep time and ensure everything goes according to schedule