Your participation in EuroSys’20 sessions will be as a Panelist in a Zoom webinar. Session chairs will interact with three types of participants:
- Zoom Host (the session ‘superuser’), responsible for sharing his screen with everyone to play videos. This person is different from the session chair.
- Speakers, other Panelists that will participate in live Q&A. Speakers will be able to mute/unmute themselves and share their screen if needed.
- Attendees, view-only participants who will be mostly muted. Attendees will be unmuted by the session chair. Attendees can also raise hand in order to pose questions.
Here is a list of tasks and TODO actions in preparation of chairing a EuroSys’20 session:
- If this is your first experience as a Zoom webinar panelist, you may want to read this
- Session chairs and presenters of Session X should coordinate on the dedicated private Slack channel #mgmt-sessionX
During the conference, prior to joining the session:
- Ensure you are on a high-bandwidth Internet connection
- Ping your Zoom host on the dedicated private channel on Slack (#mgmt-sessionX)
- Monitor management channel on Slack for important information by your Zoom host
- Ping speakers on dedicated channel
- Join Zoom session using emailed link before your session starts (synchronize with your Zoom host via Slack)
During the session:
- Welcome audience, present meeting rules, technical instructions (how to raise hand)
- Q: How about questions appearing on Slack chat? Session chair is free to select just voice questions on Zoom or also pick questions from Slack chat.
- For each presentation
- Introduce presenter and paper, ask to start presentation (done by Zoom host)
- As soon as presentation is done, control Q&A
- Ask the audience if they have any questions, describe the procedure to raise hands
- Select one of out possibly many raised hands (repeating for duration of Q&A)
- The session chair will be designated a co-host, therefore they will be able to select any participant with a raised hand from the list
- Another alternative is to just say “Let’s invite the next person in line to ask a question”, and the Zoom host will unmute the first raised hand in the list
- If out of time, inform audience that Q&A can continue after the session using asynchronous tools
- After all presentations done, open floor for general discussion
- Keep time and ensure everything goes according to schedule